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How it works

From “someone needs to do that”
to already taken care of.

Good automation starts with understanding the work. We connect the information, agree the rules and build a simpler way to get from a task to a result.

Talk through your process

An everyday example

The invoice arrives.
The chasing doesn’t have to.

A familiar process: find the purchase order, compare the figures, check who can approve it and send another reminder.

A connected workflow can do the routine checks for you. If something is different, the right person gets the information they need to decide.

  • Original records stay available.
  • Agreed rules handle repeatable checks.
  • Unusual cases come to a person.
  • Progress is visible in one place.

These are illustrative workflows, not customer results. The connections and rules are tailored to each project.

Lumaivo workflowsIllustrative example

Working with your information

  • Invoice email
  • Purchase order
  • Approval rules
The routine work, taken care of
From connected information to a decisionLumaivo brings the information together, applies agreed rules and prepares the next step. Exceptions go to a person for review.
  1. 01Bring the information together

    Invoice captured

  2. 02Check it against your rules

    Order matched

  3. 03Send exceptions to the right person

    Approval requested

For your team to decideA price difference needs your review

The original invoice, order and difference are together. Approve it or ask for a correction.

Routine checks happen automatically. Your team sees the decisions that actually need them.

In practice · US moving company

A whole moving business.
One connected view.

SmartMoving, Samsara, dispatch and warehouse information brought together. Year-on-year reporting and AI-assisted planning, built around the working day.

Read the client story
  1. 01

    Connect

    One workspace across separate systems

  2. 02

    Understand

    Compare money received across periods

  3. 03

    Plan

    AI-assisted proposals, reviewed by people

From first conversation to working system

A small start.
A useful change.

01

Show us the painful bit.

Walk us through the work you keep doing by hand. We find the bottleneck, the tools involved and what a better day would look like.

02

See a better way to work.

We map a simpler process and build a focused first version. You can see how it works before rolling it out to the team.

03

Put it to work. Keep improving.

We test the rules, connect the agreed systems and help your team use it. Then we tackle the next thing slowing you down.

You stay in control

Automation with
clear boundaries.

Do we need to replace our existing software?

Often, no. We start with the tools you already use and check how they can connect. Where a gap needs a purpose-built tool, we explain the options before building it.

We know the problem, but not the solution. Is that enough?

Yes. Show us the spreadsheet, the repeated task or the email chain. Understanding what is slowing you down is the starting point; working out the technology is our job.

Does AI make all the decisions?

You decide where automation stops. Repeatable steps can follow agreed rules, AI can help interpret information, and sensitive actions or unusual cases can come to a person for approval.

Can we start with just one process?

Yes. A focused first project lets you test the approach with your team. We agree the scope, cost and what success looks like before the build starts.

Start with the task
that takes too much.

No technical brief needed. Just show us how it works today.

Tell us what slows you down